Relief Society Sunday Meeting agenda for Presidency members blank form
This meeting agenda is for use during Sunday Young Women Meetings. It is formulated to be low ink usage.
This agenda has only four text areas, making it more customizable. If you have special things in your opening exercises, like a missionary moment or something similar, this agenda can easily be adjusted to suit your needs.
This meeting agenda is for use during any type of Relief Society Meeting Agenda. There are two styles of agenda:
- RSMeetingAgenda.pdf has several blanks and is not very customizable. It contains a typical agenda.
- RSMeetingAgendaSIMPLE.pdf has only four text areas, making it more customizable. If you have special things in your opening exercises, like a Provident Living message or something similar, this is the agenda to use.
Each includes an area for songs, prayers, date, person conducting, lessons, announcements, and your ward name. The new Relief Society Seal is also included
This is a family Home Evening agenda form you can use to help conduct and plan your FHE activities.
My children love to fill out an agenda and conduct our Family Home Evenings.
Remember when using this form that “In a statement regarding family home evening in 1915, the First Presidency
said that ‘formality and stiffness should be studiously avoided, and all the family should
participate in the exercises.’ ” (http://lds.org/hf/display/0,16783,4224-1,00.html)
This mutual agenda is based on instructions for Mutual Opening Exercises found at Structure and Organization of Mutual at LDS.org.
I saw something like this in another Seminary teacher’s classroom. She had a poster on the back wall of her classroom to help the class president stay on track when conducting class.
I gave my class president and class vice president an agenda, but neither would use it. I hope that this will help our class to stay on track a little better during opening exercises.
It should be noted that Emergency Preparedness and Transition were assigned to the Enrichment and Education counselors respectively by the RS President in this unit — those assignments are made according to ward and presidency needs.
This is the text from this file:
Relief Society Presidency Meeting Agenda
1. Prayer (kneeling, use list of names and families we need to pray for): _______________
2. 5-10 minute Leadership Training (Scripture Study, review RS Handbook, Preach My Gospel, or Stake Goals)
3. Minutes from the last Presidency Meeting (report on previous assignments)
4. Council from the Bishopric and/or Stake RS Presidency
5. Make Sunday assignments for the month of: _____________________
A. Fast Sunday Lesson:_________________________
B. Conducting: ________________________________
C. Table Setup: _______________________________
D. Microphone & Stand from the Library/Switch turned on: ______________
E. Greet Sisters: _______________________________
6. Discuss calendar items for the upcoming month
7. Assess the Needs (collectively and individually) and concerns of sisters
8. Education Counselor (Discusses Teachers’ needs and plans to make gospel teaching more effective, Lesson Schedules, Music, YW Transition needs, etc.)
9. Enrichment Counselor (Discusses Enrichment Night, Children’s Class, Weekday Enrichment Activities, Emergency Preparedness, etc.)
10. Secretary (Discusses budget/expenditures, Newsletter, Birthday Assignments, provides Thank You or Sympathy notes for Presidency to sign, Reports, plans on how to help any new or less active sisters, etc.)
11. Sisters to visit: ________________________________________________________________________________________________________________________________________________________________________________________________________________________
12. Next Meeting: Time: _________ Date :_________ Place :_______________
13. Closing Prayer:__________________
I have just been called as Young Women secretary, and this is the agenda form that we use.
Each week the girls get a different spiritual thought-type message, depending on the week of the month it is. This is noted at the bottom of the page.
Princess for a day: each of the girls have filled out a form with information about themselves. The girl conducting reads off some of the information without saying the name of the princess. After a moment or two, the princess’ identity is revealed. The “Princess” wears a little plastic tiara and feather boa throughout YW. It’s a good get-to-know you type activity, and the girls seem to really like it.
All of the noisy type stuff is before the prayer to try to let the prayer and song help us change gears to more spiritual topics.
These documents are for the 9am church schedule and assume the combined exercises are at the beginning of the first hour of primary. By performing a “find” and “replace” in MS Word, the time can be changed easily to adapt to any schedule. It changes all 120 instances at once. That is how I change the date, time and theme each year. It makes it go very quickly and reduces typos.
The following explains how we use it in our ward: The last week of each month, the secretary hands out the assignment sheet to each class that has an assignment for the next month along with the corresponding notes to go home with the children. Which class gets which assignment is determined from: “2009 Opening Exercises Schedule generic.doc.” The teacher writes in the name of each child assigned and sends the notes home the week before the child is scheduled. The assignment list is paper-clipped to the role, so the secretary can call to remind the children each week. We use the same schedule every year so we don’t have to re-invent the wheel. All I change is the year number in the title. Our Valiant 11 and 12 are combined. I think we did this because the classes were so small. If other wards don’t combine them, they’ll have to customize the schedule to meet their needs.
Our ward assigns two talks each week, so there are two sheets of talks for each month. One of the two talk sheets can be deleted for each month if the ward only assigns one talk each week.
The last two documents are for sharing time. One is for the presidency, the other one for the teachers. These will have to be customized by each ward according to their specific schedule.
You’ll notice the theme appears in three documents (four actually because I split the “Opening Exercises Notes” in two for the first and second halves of the year). I open the three applicable documents at the same time, copy the old January theme from one of the documents and paste it in “find,” type the new January theme in “replace” and click “replace all.” I open each of the other two documents one at a time and click “replace all.” The procedure is repeated for February and so on through December. In this way, I only have to type the new theme for each month one time to replace it in all three documents. It only took me four years to get the system down. Now I can do it relatively fast.
This agenda form is the one we use during RS presidency meeting.
We usually make a list of sisters and families to pray for by name in our opening prayer.
Our Leadership Training usually consists of a few minutes of handbook study or discussion of special topics the stake leadership would like us to talk about.
Calendar is when we discuss upcoming events.
This agenda form is for Enrichment Meetings and features a spot for an Emergency Preparedness message, suggestions for time spent on each segment of the meeting, and a reminder to thank those who helped during the meeting.
The “lesson” segment has been removed so this agenda will be current with the new 2006 Enrichment guidelines.
This monthly form was submitted by Beverly R. It includes space for the date, practice songs, lesson, presidency message, opening song, opening prayer, theme, scripture/thought and theme.
She says “These are our opening exercise forms. In the YW presidency we alternate months that we put together opening exercises. We give the monthly form to each of the leaders, so they have an “at a glance” view for each Sunday. We fill out the daily sheets and put them on the clip board for the conducting Laurel to view and fill in as needed- ie. visitors. We have the other stuff- like Birthdays and most announcements filled in for her.”
and “Every week we highlight something different. For instance, our group has a personal progress specialist who does a personal progress activity once a month. So, on the week before or after we will hightlight personal progress. Missionary Moments replaces our spiritual thought, we have M&M’s at the table, and the girls come up and tell us how they shared the gospel with others, then they get their M&M’s. (This has also helped the girls be less intimidated during testimonies) This experience has them come forward and talk in front of the group, and we get more participation from them b/c of the M&M’s. Once a month we also highlight the value of the month. One of the girls tells us about the value of the month and how it has impacted her life, either through a project or experience. The girls use these themes for their scripture/ thought during opening exercises. It helps them prepare ahead of time and keeps this section of opening exercises meaningful.”
I think this is an unusually good way to organize opening exercises. I’ve left in Beverly’s example data, but you can download the XLS file to edit the file to fit your needs. You’ll need MS Office/Excel or Open Office to open the file (see above instructions for downloading Open Office).